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MARC records and discoverability

Discoverability

Our products are discoverable through Google search. All browsers will see search results based on metadata from individual documents. Authorised users will be able to click-through to purchased content.

In addition, we have partnered with federated search platform providers to ensure access to our titles is available within the following products: Ex Libris (Primo Central, Metalib, SFX Knowledge Base), ProQuest (Summon), Ebsco (EbscoHost) and OCLC (WorldCat Local and WorldCat).

Adding hyperlinked titles, images and screenshots from the resource to subject pages and LibGuides on the library website is recommended.

MARC records

MARC 21 catalogue records available to download, free of charge. To download:

  1. Click on the collection below, which will take you automatically into your computer’s zip program.
  2. Click on the 'extract all' key and the Windows menu will appear, asking you which program you wish to view the MARC record in.
  3. At this point you can move the chosen MARC record into the cataloguing program your library uses by selecting it and then clicking 'extract'. It should then be ready to use.

MARC records FAQ

For products published before 2016, each title should contain an umbrella record. It may also contain collection records, monograph records and serial records, depending on the material published in this product.

For products published after 2016, each title should contain an umbrella record and a combination of collection, monograph and serial records depending on the material published in this product. It will also contain a set of automated records which provide a catalogue record for every other document based on the indexing data published in the product.

We are in the process of reviewing and revising the MARC records for products published pre-2016. Keep an eye on the MARC Records product list for updates.

Umbrella – this is an overarching record for the product. It provides a summary of the archive collections, key themes, a product description and date range. Manually catalogued.

Collection – this is usually a record per archive collection within a product. It provides a general summary of the material available from this archive collection. Manually catalogued.

Monograph – for most products, the printed, published books/monographs will have a monograph record. Manually catalogued.

Serial – for most products, runs of magazines, newspapers and periodicals will have a serial record. Manually catalogued.

Automated – all material that is not classified as a monograph or a serial will have an automated record. This might comprise ephemera, manuscript material, or archive folders of multiple document types. These records are based on the indexing data, which is a combination of archive catalogue data and AM controlled vocabularies. Automated process.

Automated video – records for all video types. Record content is based on indexing data, which is a combination of archive catalogue data and AM controlled vocabularies. Automated process.

Automated audio – records for audio files. Record content is based on indexing data, which is a combination of archive catalogue data and AM controlled vocabularies. Automated process.

  1. Click on the collection below, which will take you automatically into your computer's zip program.
  2. Click on the 'extract all' key and the Windows menu will appear, asking you which program you wish to view the MARC record in.
  3. At this point you can move the chosen MARC record into the cataloguing program your library uses by selecting it and then clicking 'extract'. It should then be ready to use.

MARC records for a newly published product are usually available within a few weeks of publication. You can keep checking the MARC Records page on the corporate site or contact Customer Support.

This was introduced in May 2019 following customer feedback and will detail any record fixes or other changes to the records initially released for a product. It will explain whether the update was universal or specific to individual records (and which ones were amended).

Yes, we provide the MARC records to the following discovery services: Ex Libris (Primo Central, Metalib, SFX Knowledge Base), ProQuest (Summon), Ebsco (EbscoHost) and OCLC (WorldCat Local and WorldCat). Whilst we send the MARC records to these services as soon as they are completed by our supplier, we do not control when they are made available by the service itself.

No, the MARC on our website do not contain OCLC numbers, however if you require OCLC numbers for any of our MARC sets please contact Customer Support.

Our supplier creates different kinds of MARC records depending on the original material type (see question 3). Records relating to monographs, serials, and umbrella/collection level records are manually reviewed by professional cataloguers, and AM controlled vocabularies are converted to LOCSH. Records produced through the automated processes contain indexing terms based on AM controlled vocabularies. These are retained to assist in the discoverability of records and are found in field 653.

We do not produce KBART records simultaneously with our MARC records. If you would like any more information, please contact Customer Support.

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